Success is optimised by your project management methods
As a Project Manager you face many challenges when dealing with multiple projects and utilising different resources across these projects. Here at InventCommerce no two projects present the same risks and issues and the method chosen to resolve these may impact delivery, scope and cost of a project. At InventCommerce we use a variety of carefully honed processes in order to select the project management style that is right for your company.
The three fundamentals of controlling a project greatly rely on the three cornerstones of the project triangle, (known as the ‘Iron Triangle’ by project managers) as this is where every project manager will need to manage project constraints. You can’t change a projects budget, schedule or scope without affecting at least one of the other two parts.
Time + Money + Scope = Quality
Some examples of how this works:
- To bring in the delivery date (time) of a project, you could add additional resource (money) to complete the work faster or alternatively you could remove some features (scope) so there is less work to do
- To finish the project on budget (cost), you could finish the project later to deliver all features (time) or cut features (scope)
- To add features to a project (scope), you could extend the deadline and allow extra time for new work (time) or add resources to complete the work in a shorter time (cost).
The Iron Triangle is a terrific tool to use in discussions with stakeholders and project teams as well as to use in your own duties as a project manager to ensure your project is on track.
Whilst Time and Cost constraints are the easier aspects of a project to adjust and communicate to your project stakeholders, as a Project Manager the hardest part to manage is unplanned scope changes (also known as scope creep).
The reason scope creep can be poisonous for a project is that it can happen so easily and so innocently, but yet be deadly to a projects deliverables and ultimate delivery. Therefore, depending on the type of project we are running we may consider implementing a change control process.
Here at InventCommerce we are always striving to manage our client’s expectations with a clear idea of additional effort and cost and therefore we have implemented the change control process on several of our projects to ensure we keep track of our deliverables and communicate any deviations that may occur.
Whilst the change control process can be an arduous one, this has proven especially useful for a project we are currently running for a large multinational Company which is a multi-site and multi region project. Due to the time and cost constraints we face on the project our project manager’s key task is to manage the scope and raise to the stakeholders any additional requirements that may surface.
Stakeholders at said multinational have been able to quickly see the additional man hours and cost needed to include additional requirements and thereby deem a priority or necessity for any additional scope.
Whilst understanding the Iron Triangle will help a Project Manager control a project after inception, the key to most projects is upfront preparation, understanding the needs and deliverables of a project and having clear requirements thus ensuring that you can execute a project plan and take control to ultimately bring it to a conclusion.
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